Conference Workdomains
- Open the target Conference Group, then click ‘Conference Information’ icon (at the top bar of document tree, and next to the conference group name) to display a pop up window.
- To add/ remove Workdomains in the conference
- Click the ‘+’ icon next to ‘Conference Participating Workdomains’ to pop up another screen.
- Select the desired workdomain by clicking the ‘+‘ icon to sned an invitation to the invitee. The invitation can be cancelled if needed.[Note: The host must establish direct contact with other workdomain representatives before inviting them to the conference]
- Click anywhere outside the pop up screen to go back to the previous window.
- To add / remove members of Workdomain
- On the Conference Information screen, click the ‘information‘ icon
(to the right of your workdomain name) to advance to a group management screen. - Add / remove your workdomain members by toggling the switch next to each user.
- On the Conference Information screen, click the ‘information‘ icon
Conference Participants
- Invitee will receive conference invitation to be shown at the top of the [All Groups] list, with a separate heading named as ‘Invitations’.
- Click the selected Conference invitation item listed under the Invitations. Then you will see the Conference info: Name, Host, Company Name, Invitation Date.
- Then, ‘ACCEPT‘ or ‘REJECT‘ the conference.
- After ‘ACCEPT’, the invitee becomes the representative of the belonging workdomain in that conference
- The workdomain representative can further add their domain users to join the conference as participants.
- To add / remove members of Workdomain
- On the Conference Information screen, click the ‘information‘ icon (to the right of your workdomain name) to advance to a group management screen.
- Add / remove your workdomain members by toggling the switch next to each user.
- On the Conference Information screen, click the ‘information‘ icon
Conference Host
- The host can invite, from his/her contact list, two users of other workdomains as their domain representatives to join the conference.
[Note: The host must establish direct contact with other workdomain representatives before inviting them to the conference] - To do this, select the ‘plus’ icon next to ‘Conference Participating Workdomains’ to pop up another screen.
- Select the desired workdomain and an invitation will be sent to the invitee. The invitation can be cancelled if needed.
- The host can add members from his/her own workdomain via the same interface as normal chat group.
- To do this, select the function icon to the right of your workdomain under the heading ‘Conference Participating Workdomains’ to advance to a group management screen.
- You can add/remove members of your workdomain to the conference by toggling the switch next to each user.
Conference Participants
- Users who receive the conference invitations will find them at the top of the “All Groups” list.
- Invitees can accept/reject the conference invitations.
- After accepting the invitation, the invitee will become the representative of his/her workdomain in that conference.
- The workdomain representative can further add their domain users to join the conference as participants.
- To do this, select the function icon to the right of your workdomain under the heading ‘Conference Participating Workdomains’ to advance to a group management screen.
- You can add/remove members of your workdomain to the conference by toggling the switch next to each user
Note: Participants in a Conference Group of a workdomain can only see those conference messages sent during the time period that these participants are in that conference group
